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Join CASA of Southwest Idaho

Work with a great team of staff and volunteers in Southwest Idaho who advocate for children who are in foster care. We are a small but growing nonprofit serving over 600 children a year. Position will remain open until filled.

$21/hr | paid time off provided based in Caldwell, ID

Grant and Finance Manager (Part Time)

Reports to: Executive Director

Part-Time: estimated 25 hrs/week

$21 per hour

This is a hybrid position with remote and in-office hour requirements. Must be based in Southwest Idaho.

The Grant and Finance Manager is responsible for the grant application and finance management process including: identification of potential new funding sources, development of funding resources for existing and proposed programs and/or services, writing grants, developing budgets, and processing, monitoring and coordinating required report evaluations on existing grants. In addition, this position will oversee the daily operations of the donor database that helps facilitate stewardship and relationship building, reimbursement of approved expenses, and payment of operational expenses.

MINIMUM QUALIFICATIONS:

  • Strong passion for our program’s mission

  • Undergraduate degree in related field or minimum of 2 years grant writing and fund development experience

  • Experience working in deadline-driven environments

  • Ability to handle multiple concurrent assignments and meet deadlines

  • Ability to work well either alone or as part of a team

  • Ability to adhere to confidentiality requirements

  • Ability to provide statistical and reporting information

  • Valid driver’s license and reliable transportation

  • Must be at least 21 years old and pass a full FBI background check

  • Ability to adapt to multiple personality styles and work well with stakeholders, community members, corporate leaders, volunteers, general public, and staff

PREFERRED:

  • Familiarity with Idaho, especially Southwest Idaho and victim-related and underserved population funding

  • Grant writing skills

  • Grant reporting and tracking experience

KNOWLEDGE AND SKILLS TO BE USED IN THE ROLE:

  • Preparing and maintaining accurate records

  • Utilizing pertinent software applications, specifically Google Workspace, Kindful, and QuickBooks

  • Grant seeking, writing; monitoring and reporting

  • Review and interpret highly technical information 

  • Write technical materials, and/or speak persuasively to implement desired actions

  • Analyze situations to define issues and draw conclusions

  • Manage day to day reimbursements and billing

  • Problem solving is required to identify issues and create action plans

  • Adapt to changing work priorities

  • Communicating with groups and individuals from diverse cultural and/or educational backgrounds 

  • Meeting deadlines and schedules; working independently under time constraints; setting priorities while performing with minimal direct day-to-day supervision; working with detailed information/data; organizing and communicating information and concepts

  • Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports  

  • Prioritizing projects to keep multiple projects moving in a timely manner, meet deadlines and manage supplemental material required for proposals

  • Providing writing support for major donor and individual contribution letters and acknowledgements, and thank you cards. 

ESSENTIAL JOB DUTIES:

  • Manage all incoming individual donorship, including acknowledgement letters, thank you cards, and other ongoing donor stewardship initiatives throughout the year, in partnership with staff and board members

  • Ensures prompt acknowledgement of foundation gifts

  • Establishes and maintains personal contact and relationships with foundation contacts and grant management officers

  • Meets weekly with bookkeeper to sign checks for bills, reimburse staff for mileage, and other expenses

  • Collaborates with a variety of parties (e.g. community organizations, businesses, etc.) for the purpose of securing funding to maintain and enhance services and/or programs

  • Coordinates all grant processes (e.g. evaluations, budget, finance, monthly, quarterly, and annual reports, etc.) for the purpose of ensuring compliance with state, federal and other funder guidelines

  • Monitors the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, reimbursements, etc.) for the purpose of complying with all program and funding guidelines of awarding organizations

  • Researches grant opportunities for the purpose of developing additional funding resources for both current and proposed services, programs and administrative operations 

  • In partnership with Executive Director writes and submits grant proposals. 

  • Presents concepts, status, and information to a variety of groups (e.g. funding requests, grant applications, board of directors, etc.) for the purpose of gaining the required administrative and board approvals, and provides progress reports to administration and funding sources

  • Supports the Executive Director through preparation of written materials and presentations for the purpose of clear and effective financial positions.

OTHER RESPONSIBILITIES: 

  • Working under limited supervision following standardized practices and/or methods

  • Leading, guiding, and/or coordinating others

  • Monitoring budget expenditures

  • Attend required trainings

  • Assist, as needed, with the overall maintenance of the organization

  • Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the organization

Benefits Package:

  • Paid Time Off

  • Holiday Pay

  • Sick Leave

CASA of Southwest Idaho is deeply committed to a policy of equal employment opportunity for all of its employees. This commitment means CASA of Southwest Idaho actively seeks and employs qualified persons in all job classifications, and administers all personnel actions affecting employees without discrimination on the basis of race, color, religion, sex, age, national origin, disability, veteran status, marital status or sexual orientation. This policy applies to recruitment, placement, promotion, transfer, retention and training, as well as to all other privileges, personnel programs, policies, procedures and terms and conditions of employment. CASA of Southwest Idaho does not tolerate discrimination against applicants for employment or employees.